Job Description

Job Title: Executive Management Administrator (Cmed CRS) At interview Stage

Reports To: Chief Executive Officer

Department: Office Services

Core Responsibilities

To provide administrative and project support to members of the Executive Management Committee (EMC).  Specific responsibility for assisting and co-ordinating projects for the Chief Executive Officer.

• To provide a high quality, reliable and effective administrative service to the CEO and EMC members as required


• To support in organizing work, schedules and projects with the rest of the organisation and internal/ external clients.  Therefore this person must present a good image at all times


• The organisation of the telephone conferences and the face-to-face meetings, including venue, catering, travel and accommodation


• Preparation and distribution of minutes, collating and proactively following up to ensure their timely completion


• Co-ordination of special project or initiatives, sourcing information, analyses and report preparation


• Global interaction across Cmed offices and communication with senior levels of the organization. Maintaining confidential/sensitive information


• Typing, photocopying, collating papers, preparing agendas/ minutes/ documents/ presentations/ materials for Executive group and external meetings, and distributing written work, sometimes within tight time schedules.

Nature and Scope

Chief Executive Officer (and other members of the Executive, as agreed)

• Maintain calendars and schedule meetings to schedule available time to best advantage


• Provide dedicated support to Chief Executive Officer as required to include, but not limited to, coordinating travel arrangements, production of expense claims, support key projects and initiatives as required


• Co-ordination and production of Board information packs, with the Company Secretary


• To assist in producing high quality reports and presentations on behalf of the CEO to present to the Board, EMC, internally and externally.

Essential Work Experience And Qualifications

• The candidate should be qualified to Degree level


• An appreciation and understanding of the medical and technical terminology appropriate to the business would be desirable as this would greatly facilitate the fast production of reports and other documentation


• Minimum of  3 years of working within  a corporate or professional business environment


• Internet/Intranet skills and strong knowledge of PowerPoint, Word, Excel

Attributes

• Must have excellent communication skills in order to effectively communicate (both verbally and in writing) with a wide range of people and at all levels (both internal and external). Work effectively and efficiently with internal partners in Cmed. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones


• Strong administrative and organizational skills with high attention to detail. Ability to quickly identify and prioritize issues, create solutions and meet deadlines


• Professional, positive and enthusiastic attitude


• Ability to achieve and maintain high customer care standards in all areas of work


• Ability to multi-task and prioritize workflow with minimal supervision. Ability to work on own initiative and effectively as part of the team


• A willingness to be flexible and adaptable in approach to work. Proactive and eager to learn new tasks and take on new responsibilities


• Flexible and happy to help out with a variety of office tasks.